HR Weekly for 7-08-08
Important announcements and updates from the Department of Human
Resources.
TOP NEWS/COMING EVENTS
From the Desk of HR Director El pagnier Hudson
Check your People First Account Now
New HR Topic Index page
New Student Employment pages
PeopleAdmin Training in Boca Raton July 10
IBM Credit Union on Boca Campus July 18
Gold Coast Federal Credit Union Car Sale July 19
FRS Annual Statements
IMPORTANT REMINDERS
Outside Employment Guidelelines
Processing & Records Reminder
OPS & Adjunct/FICA Alternative
Benefits and Retirement Schedule
Experiencing a Status Change?
Summer Savings through Ticketsatwork.com
Performance Appraisal Reports for SP and AMP Employees
Policy Spotlight
TOP NEWS/COMING EVENTS From the Desk of HR Director El pagnier Hudson Florida Atlantic University is one of the 10 largest employers in Palm Beach County. In recognition of the University's reach into the workforce, I have been invited to coordinate efforts with the Housing Leadership Council of Palm Beach County to make FAU employees aware of the important benefits that are offered by the organization. The mission of the HLC is to increase the availability of workforce housing at all income levels throughout Palm Beach County. Through education and advocacy, the Council is committed to promoting, supporting and implementing plans that will help provide attainable workforce housing in every city and in the unincorporated areas of Palm Beach County. As we are all experiencing the impacts of our volatile economy, it is important to have access to information that can assist in providing some level of relief. I invite you to take a moment to visit the HLC website (http://www.hlcpbc.org) to learn of the resources and services offered. If you are interested in participating in workshops on home ownership, grants and subsidy funding assistance, credit repair and mortgage revival, please send a message to AskHR@fau.edu. It will be my pleasure to assist you through this affiliation.
Check your People First Account Now People First needs you to verify your account information in preparation for Open Enrollment. July is the perfect time to check your People First login. Go to https://Peoplefirst.myflorida.com to be sure you can log into your account; to reset your password if you've forgotten it; and to check that People First has your correct mailing address. These are important steps to ensure that you receive your Open Enrollment information. It is important not to wait until Open Enrollment to verify the accuracy of your account.
New HR Topic Index page Now available from the side navigation menu on all HR web pages is a link to the HR Topic Index page. This is an HR Site Index providing an alphabetical listing of many common HR topics. So if you're not sure of the HR page on which to find something you're looking for, start your search here. And remember, if it's a form you are looking for, try the HR Forms Index. By the way, if you have any suggestions for items to be included in either list please send them here.New Student Employment Pages Student Employment is now part of the Human Resources department rather than the Office of Student Financial Aid. Student Employment web pages are now located on the HR website, so if you are looking for information on this subject the new home link to access is http://www.fau.edu/hr/Student_Employment/index.php.PeopleAdmin Training in Boca Raton July 10 PeopleAdmin training for July will be held on Thursday, July 10, from 9 a.m. to noon in ULR 206 on the Boca Raton campus. To register, visit http://www.fau.edu/hr/PeopleAdmin.php.IBM Credit Union on Boca Campus July 18 FAU's representative from the IBM Southeast Credit Union (IBMSECU) will be in the lobby of the Administration Building on the Boca Raton campus on Friday, July 18, from noon to 1 p.m. Representatives will be on campus intermittently throughout the summer. If you would like information or an application prior to one of their visits, please go to http://www.ibmsecu.org.Gold Coast Federal Credit Union Car Sale July 19 Gold Coast Federal Credit Union will hold a car sale on Saturday, July 19, from 9 a.m. to 3 p.m. A large selection of new and used vehicles will be available, many of them fuel efficient for those looking to save money on gas. Special financing rates will be available to help keep payments low. Trade-ins are welcome. Not a member? No problem, you can sign up right there to enjoy member discounts. This car sale will take place at the GCFCU office at 2226 South Congress Ave, West Palm Beach.
You can get pre-approved online at www.gcfcu.org. Don't forget to enter the credit union's raffle for a new GPS.
FRS Annual Statements Florida Retirement System (FRS) Pension Plan Member Annual statements are now being prepared and will be delivered in the fall. Please be sure that your current home mailing address is in your FAU records, both for delivery of your FRS statement and for your People First open enrollment notification. If you need to update your address record, please send the information to hres@fau.edu. Please be sure to include your "Z" number.
IMPORTANT REMINDERS
Outside Employment Guidelines The Department of Human Resources is responsible for maintaining a record of Outside Employment and Professional Activity of FAU employees. The "Report of Outside Employment or Professional Activity" form is to be completed by FAU employees who are or may become engaged in outside employment/professional activity. Any outside employment/professional activity must be reported. The obligation of the employee is to report outside employment annually in accordance with the Code of Ethics of the State of Florida, Chapter 112, Part III of Florida Statutes. The reporting period is July 1 through June 30 of each year. Those needing assistance in filling out this form can visit the following online guide: http://www.fau.edu/hr/OE_Guidelines.php.Processing & Records Reminder We remind all departments hiring new Adjuncts and Faculty members that new employees are accepted for sign-in only on Tuesdays and Thursdays from 9 a.m. to 4 p.m. Additionally, if anyone needs PAF training, it is available by appointment only with Christine Smith, 7-2556.
Please also be reminded that it may take up to a week for new employees to receive their email accounts. Directions for accessing these accounts are included in the documents new employees receive at orientation/sign-in. Kindly forward your inquiries to hres@fau.edu. OPS & Adjunct FICA Alternative Plan All State of Florida employees who are classified as OPS or Adjunct are enrolled in the FICA Alternative Plan, which is a defined contribution plan authorized under Section 403 (b) of the Internal Revenue Code. TIAA-CREF is the plan administrator for Florida Atlantic University.
Remember that all FICA Alternative eligible jobs, including those with zero compensation, must be terminated before the participant may request a distribution of his or her FICA Alternative funds.
Benefits and Retirement Schedule The Benefits & Retirement section of Human Resources is experiencing a high volume of requests for assistance regarding People First issues. In order to better serve the FAU community, we will be receiving walk-ins on Wednesdays and Thursdays only. The other days will be dedicated to the research associated with the employees' requests. For urgent issues that require attention, please call 7-3071, 7-2061 or 7-3074 to schedule an appointment. Thank you for your understanding and consideration.
Experiencing a Status Change? FAU employees experiencing a "qualifying status change" should contact Benefits
and Retirement as soon as possible to ensure that their benefits are properly
adjusted for the remainder of the plan year. Employees have only 30 days after a
qualifying event occurs to make coverage changes.
A status change includes any of the following:
Marriage
Termination
Birth or adoption of a child
Death or ineligibility of a dependent
Court order pertaining to children
Change in FTE
Gain or loss of other coverage
Eligibility for Medicare or Medicaid
Change in spouse's employment affecting insurance
If you need additional information or have any questions, please contact
Benefits and Retirement at 7-3071 or 7-2061.
Summer Savings through Ticketsatwork.com Through your exclusive corporate discount program, FAU employees can save $20 on admission to Universal Orlando Resort and enjoy UNLIMITED food and soft drinks at BOTH Universal Studios and Islands of Adventure. For one low price you can ride and dine your way through the park! Discounts are also available for other Orlando attractions as well as theme parks nationwide.
Enjoy discounts on lower level seats for select Florida Marlins games all season long! Tickets are available for just $15, so head over to Dolphin Stadium to cheer on Hanley Ramirez and the rest of the Florida Marlins!
If you prefer cruises to theme parks, check out the FAU discounts offered at
http://fau.companycruises.comPerformance Appraisal Reports for SP and AMP Employees The performance appraisal report allows you to view the appraisal dates for all SP and AMP employees in the department. It offers the ability to see all upcoming appraisals at a glance and to immediately see those appraisals that are overdue. This report is always available in e-print, and is updated at the beginning of each month.
The report is WPHRAPPR - Performance Appraisal Report. If you are unable to access the e-print repository for HR Banner FAUP, please complete the security form on our website:
http://www.fau.edu/hr/files/HRSSecurityRequestForm.pdf
Request the Administrative template, and list all applicable Department Orgs.
Policy Spotlight Florida Atlantic University has recently implemented an Internal Promotion and Recruitment Policy. Departments may elect to designate postings as "FAU Departmental Promotional Opportunity," allowing only current department employees to apply, or "University Internal Promotional Opportunity," allowing only current FAU employees to apply. In all cases, employees must meet the minimum qualifications for the position, have satisfactory performance, have successfully passed a probationary period if applicable, and be employed a minimum of six months with the University. For complete details, please refer to the Florida Atlantic University Promotion and Recruitment Policy.
If you have questions about this new policy, please contact the Employment Office for more information.
HR Weekly is produced by the Department of Human Resources and sent by
e-mail every Tuesday to FAU employees. Contact the department at http://www.fau.edu/hr
or
AskHR@fau.edu.
TOP NEWS/COMING EVENTS
