Deadline
Date | Area of Responsibility | Item | Funds Affected |
| May 8 | Processing & Records | All summer faculty line and adjunct faculty contracts for Summer B term must be in Human Resources / Processing & Records. | |
| May 11 | Purchasing | All requisitions for all funds that require bidding (over $50,000) must be received in Purchasing. | |
| May 15 | Purchasing | Blanket Requisitions for annual maintenance and support for the period July 1, 2009 through June 30, 2010 should be submitted to Purchasing | |
| May 15 | Processing & Records | Superseding contracts affecting labor redistribution moving of dollars must be received in Human Resources / Processing & Records. | |
| May 15 | Processing & Records | All current acting, interim, and visiting assignments (including 12 month faculty) that end on June 30th,2009 that will continue for the new fiscal year 2009-2010 must be received in Processing and Records no later than May 15th. (These should not be completed via EPAF). These assignments have to be done manually because they will not roll automatically on July 1st. Please note that this does not include 9 month faculty. All other assignments that end on June 30th may be processed using EPAF. However, if you are processing them manually because you are not set up for EPAF they must be received by May 15, 2009. | |
| June 5 | Purchasing | All requisitions for non-bid items and all change order requests must be received in the Purchasing Office and will be processed based on availability of funds. Requisitions received after this date may be charged to the FY 2009-2010 budget. | |
| June 7 | Business Services | All orders for Departmental Copy Cards must be complete. Requests received after this date will be charged to the FY 2009-2010 budget. All charges will be recorded by June 13, 2009. | |
| June 10 | Processing & Records | All written PAF's and EPAF's for lump sums must be received in Processing and Records, with all required approvals, by June 10th to be processed in current fiscal year. | |
| June 15 | Human Resources/Deb Brooks | All new prerequisite request forms and spreadsheets for existing prerequisite for fiscal year 2009-2010 must be received. | |
| June 18 | Controller's Office/Payroll | All labor redistributions for pay 1 through 13 for calendar year 2009 must be submitted to the Payroll Office by 5pm. | |
| June 19 | Budget Office/C&G | Last day for processing budget transfers for 2008-2009 -Please make sure that all budget transfers are completed and approved. Any budget transfer that is suspended (incomplete or not approved) by June 26th will be deleted from Banner. | |
| June 22 | Controller's Office/Payroll | All manual payroll check requests for the pay period ending 6/12/2009 must be submitted by noon to the Controllers Office. | |
| June 26 | Controller's Office/Payroll | All Payroll checks to be cancelled for Payrolls 1 through 13 must be submitted to the Payroll Office by 5pm. | |
| June 26 | Controller's Office | No cash advances for travel will be issued between June 26 through June 30. | |
| June 29 | Controller's Office | Manual reimbursement requests for travel completed through June 29th, 2009 must be received by the Controllers Office by 5pm. Travel not encumbered and completed by June 30, 2009 will be charged to FY 2009-2010 funds. | |
| June 30 | Controller's Office | Last day for for individual FAU Purchasing Card ("pCard"). Charges must have departmental approval, items must be received and processed in the Controllers Office (this may include walk-ins to Office Depot, Corporate Express or any other vendor purchases) by 5pm. This is waiving the 10 day policy. | |
| June 30 | Controller's Office | Last day to make online purchases to Office Depot, Corporate Express using the FAU Purchasing card ("pCard") batch process. Any purchases made after June 30th 3pm will be charged to FY 2009-2010. | |
| June 30 | Controller's Office | WOLF system will be shut down until July 2, 2009. Any TARR's submitted for electronic encumbrance or reimbursement after June 30, 2009 will be held until July 2, 2009 and will be encumbered and/or paid against the New Years budget. | |
| June 30 | Controller's Office | Last day for processing cashier's batch transaction. Deposits made after 5pm this day will show in July. | |
| July 1 | Ethics Commission / Human Resources | Financial Disclosure statements must be returned by those employees that receive them to the Commission on Ethics no later than July 1st. | |
| July 10 | Controllers Office | All Expenditure Transfer Forms for the remainder of the fiscal year (2008-2009) must be received in the Controller's Office by 5pm. | |
| July 10 | Controllers Office | All Check Requests / stipends for the remainder of the fiscal year (2008-2009) must be received in the Controllers Office by 5pm. | |
| August 8 | Controllers Office | Roll GL Balance Sheet Balances. | |
| August 8 | Purchasing | Roll Encumbrances for all funds. | |
| August 8 | Research Accounting | Roll Budgets for Grants and Construction. | |
